Real results for real businesses.

Dental Practice Increased Revenue by $40K/month in 30 Days

2-doctor dental practice with 8 operatories, serving ~600 active patients

47% of new patient leads never received a callback. Average response time was 4+ hours during business days, and calls after 5pm weren't returned until the next morning.

Front desk staff manually entered leads into Dentrix, printed callback lists, and worked through them between patients. No automated reminders, no after-hours response.

With an average patient lifetime value of $3,400, the practice was losing an estimated $1,600+/month in new patient revenue from missed follow-ups alone.

Automations We Built

• AI-powered lead follow-up across all channels (calls, texts, web forms, Facebook, Google Ads)
• Automated appointment booking with calendar sync to Dentrix
• 24-hour and 1-hour SMS appointment reminders with confirmation replies
• Insurance verification automation with patient intake forms
• Reactivation campaigns for patients overdue for hygiene visits

Workflows Created

• New lead → AI text response in <60 seconds → Qualification → Booking → Reminder sequence
• Missed call → Instant text-back with booking link
• No-show → Automated rebooking campaign
• Hygiene recall → 6-month automated SMS + email sequence

Roofing Company Recovered $120K/Quarter and Dispatched 45% More Jobs

3-crew roofing company specializing in storm damage and residential re-roofs

80% of storm damage leads required contact within 24 hours or the homeowner called a competitor. After storms, the office was flooded with calls they couldn't answer, losing 3 to 5 jobs per month.

Office manager manually logged calls on a whiteboard. After-hours calls went to voicemail. Leads from Google Ads, Angi, and door-knocking were tracked in separate spreadsheets.

At an average job value of $12,000, losing 3-5 jobs/month meant $36K-$60K in monthly revenue left on the table.

Automations We Built

• AI Voice Receptionist answering all calls 24/7 with natural conversation
• Instant missed-call text-back with estimate scheduling link
• Automated lead qualification (storm damage type, insurance status, roof age)
• AI dispatch system assigning leads to crews based on location and availability
• Automated estimate confirmation and follow-up sequences

Workflows Created

• Inbound call → AI answers → Qualifies lead → Books estimate → Assigns crew
• Missed call → Instant text with booking link → Auto-scheduled estimate
• Estimate completed → Automated follow-up sequence (3 touchpoints over 7 days)
• Job sold → Automated insurance documentation workflow

Med Spa Filled 60% of Last-Minute Cancellations and Added $35K/month

Med spa with 2 nurse practitioners offering injectables, laser treatments, and medical weight loss

22% no-show rate on appointments. Last-minute cancellations left empty slots that couldn't be filled. High-value treatment consultations were especially prone to no-shows.

Manual phone call reminders the day before. No waitlist system. Cancellations went into a spreadsheet that staff checked manually, usually too late to fill the slot.

Each no-show or unfilled cancellation cost $300-$1,200 depending on the treatment. Monthly loss estimated at $8K-$12K from empty slots alone.

Automations We Built

• Automated 48-hour and 2-hour SMS/email reminders with one-tap confirm or reschedule
• Smart waitlist system that instantly texts waitlisted clients when a slot opens
• AI chatbot for treatment inquiries, pricing questions, and booking on the website
• Automated reactivation campaigns for clients overdue for treatments
• Review request automation sent 2 hours post-appointment

Workflows Created

• Appointment booked → Deposit collected → Reminder sequence → Confirm/Reschedule
• Cancellation detected → Waitlist auto-texted → First responder gets the slot → Auto-confirmed
• Treatment completed → Review request → Follow-up booking reminder at treatment interval
• Inactive client (90 days) → Reactivation campaign with personalized offer